What is a My Street event?
My Street is a micro version of the good-old street party. These events are generated by the community and supported by the Council. My street is part of the City of Hobart's Autumn season program, designed to get people out and enjoying Hobart.
Each My Street event will involve the residents of one or two streets, bringing them together to catch-up, meet new people, be entertained, run about in the fresh air together and celebrate local life in Hobart.
The City of Hobart Activation and Events team will work with neighbours and business owners in your local area to coordinate the logistical aside of things. You are encouraged to create your own event and work together to make it happen.
Options of entertainment, food vans, simple furniture and colourful decorations can be organised, booked, delivered, and taken away by the City of Hobart Activations and Events team, in collaboration with the local My Street organisers.
Your My Street could involve a talent show, a clothing swap, a food-making contest, a scavenger hunt, a circus workshop, or even a bush dance.
We encourage you to get creative, to lean on the pool of talent that is unique to your community, and to deliver an event that celebrates you and your neighbours!
When are Expressions of Interest (EOI's) due?
Six weeks before the proposed date of your event.
Who is eligible to apply?
Anyone living in the Hobart municipality can apply to host a My Street event by submitting an Expression of Interest (EOI), however you will need to create an Event Organising Group (of at least three neighbours) before completing an EOI.
How many members of my community need to form the Event Organising Group?
A minimum of three individuals are required to form an Event Organising Group, which must include three people from your street/s, and not from the same household. If you aren't familiar with people in your area, we recommend dropping a note to your neighbours or joining a social media group to help create your Event Organising Group.
Where can a My Street event be held?
We recommend that you select a local park or public area that your community can easily walk to. As parking is often limited, we recommend a carpool for community members with limited mobility to ensure access and inclusion. If your application is successful, we will visit the site with you before we start planning, to ensure it is suitable.
What role do I have in the concept and delivery of a My Street event?
You (as part of the Event Organising Group) and your neighbours can tailor the theme to suit your area and community. The Group will be responsible for planning, promoting and delivering the event, with support from Council's Events and Activation team. Whilst planning, consider contacting the local businesses and services in your area to get involved.
What if some neighbours are opposed to our My Street event concept?
All neighbours around you must be consulted and in agreeance if your My Street event involves blocking off the residential street in front of their property.
How do I engage with my community?
Once your EOI has been approved, consider a letterbox drop to your neighbours or invite them to join a Facebook group to discuss what the event might look like and if they have any skills, activities, food, or connections they'd like to contribute.
How do I advertise my event?
Once the event date has been confirmed, it is your responsibility to invite your community. My Street events need to be small and focused on the immediate local community and as such, your community members should feel personally invited and informed. We suggest a letterbox drop, a local social media group invitation, and putting up some posters at your local milk bar or corner store in your immediate vicinity. The Council will provide you with templates for invitations and will print posters for you.
What dates can a My Street event be held?
The Council has a broad choice of dates available for your My Street event. Depending upon the availability of people, equipment and locations, we will work with you to set a date that suits.
How long is a My Street event?
We suggest morning or late afternoon and up to about three hours, finishing around 6pm.
How do I apply?
- The Event Organising Group is expected to discuss the event with the community when deciding what type of event will suit their locale. It is the responsibility of the Group to ensure all community members feel welcome and invited. We can work with you to choose a suitable site and address access concerns.
- It's okay if you don't know all of the answers to the questions on the Expression of Interest form. Complete the online form above as best you can. Questions include:
- Explain your event concept and why it is well suited to your neighbours and your street. Your concept may include ideas for any activities, entertainment, and food.
- Who will be on your Event Organising Group
- Tell us how you plan to involve other residents.
- Tell us the date you are proposing, as well as approximate start and finish times. Tell us how many people you expect may attend (20-150 is recommended)
- Consider how you can make your event safe for all, by being inclusive, equitable and accessible.
What support will be provided from the City?
The City of Hobart Activations and Events team can assist with the following in-kind support (no charge):
- Event infrastructure, including tables, chairs, outdoor furniture, decorations. But you can also add to these things
- Event planning, including permits, planning, scheduling and creating a site plan
- Assistance to select and book entertainment (we will cover costs up to a limit
- Book and coordinate audio PA system, other technical equipment and operators
- Booking mobile food vendors
- Basic safety infrastructure such as bollards, toilets, traffic management barriers, and signage
- Traffic Management Plan, if necessary.
Who will pay for our My Street event?
As above, the City of Hobart will cover costs of furniture, signage, entertainment, permits and other items listed. We can also provide one to two event staff as needed and up to a limited budget.
Your only cost is your time to organise the event with us and whatever food and drinks you want to provide. This is not a grant application, nor a request for financial support. It's a group of people coming together to have a lovely time!
Who will clean-up after the event?
We ask that the Event Organising Group encourages everyone to take their rubbish with them and stick around to ensure all belongings are taken home.
Wet weather – what happens if it is going to rain?
We'll all monitor the weather forecast in the lead up to the event date and approximately one week out start making plans to cancel or use your wet weather plan if you have one.
Can we serve alcohol at our event?
If you want alcohol to be available/sold at your event, you will need to contact the Department of Treasury & Finance - Liquor and Gaming Branch for more information. The City of Hobart takes no responsibility for the presence of alcohol at your event, but we can help you through the process of applying for a license.
How many My Street events can I host?
Just one per year.
How many My Street events are on offer?
We have budget for up to 5 my street events.
Can I run our My Street event in a building?
My Street events should be designed to occur out in the open, although they may incorporate some public buildings if the building owners agree.
Are My Street events public or private?
My Street events need to be small and focused on the immediate local community, with numbers limited to what's comfortable, 20-250 people is the recommended capacity. Let us know early if you'd like more than 250 people at your event.
Can we charge an entry fee to our My Street event?
No, but some items like food can be sold at the event from a registered food business such as a food truck. There are no tickets or pre-booking, just turn up!
Can businesses apply?
No, this is for groups of residents only, but your local businesses are encouraged to be involved in the event.
Are My Street events family friendly, inclusive and accessible?
My Street are family friendly and inclusive events. All community members are encouraged to attend.
How will I know if my Expressions of Interest (EOI) is successful?
All EOI's will be assessed within ten days of receipt. We will contact you to tell you if you have been successful or if we feel some adjustments are needed. We will arrange a time to meet and conduct a site visit to discuss the suitability of the site, the details of your EOI, your entertainment preferences, and to confirm a date and time.